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BOCC AGENDA ITEM
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| Item Title: | Contract No CM3501, with Pond & Company, Inc., for Continuing Contract for Professional Architectural and Engineering Services not to exceed $2,000,000.00. | | Date: | 11/27/2023 | | Department: | Capital Improvement Project Management |
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| | | | | | | | | Background: | On December 9, 2022, the Board of County Commissioners advertised a solicitation for qualified professional companies/firms to provide Professional Architectural and Engineering Services in Nassau County, Florida, on a continuing basis.
The Board of County Commissioners received 18 vendor responses for NC23-009-RFQ Continuing Contract for Professional Architectural and Engineering Services. On April 5, 2023, the Evaluation Committee met to evaluate, score, and rank the proposal. The results of the ranking are as follows:
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Consultant/Firm
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Score
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Ranking
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Halff Associates, Inc.
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94.6
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1
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CPH Consulting, LLC
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90.8
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2
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Pond & Company, Inc
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90.2
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3
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Kimley-Horn and Associates, Inc.
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89.6
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4
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Peters and Yaffee, Inc.
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88
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5
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Freese and Nichols, Inc
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87.4
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6
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England, Thims & Miller, Inc.
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86.8
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7
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GAI Consultants, Inc.
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86.2
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8
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Matthews Design Group, LLC
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85.6
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9
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Chen Moore and Associates Inc
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85.4
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10
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Connelly & Wicker Inc.
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85.4
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10
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Civil Services, Inc.
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80.2
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11
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PQH Group Design, Inc.
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78.6
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12
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Bhide & Hall Architects, P.A.
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76
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13
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VRL Architects, Inc
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68.6
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14
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Kevin C. Knowles Civil Engineering, Inc.
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60.8
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15
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kw systems LLC
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52.4
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16
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CoolSys Energy Design LLC
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51.2
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17
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The Evaluation Committee reviewed and shortlisted the top-ranked five firms.
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Consultant/Firm
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Score
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Ranking
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Halff Associates, Inc.
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94.6
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1
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CPH Consulting, LLC
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90.8
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2
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Pond & Company, Inc
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90.2
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3
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Kimley-Horn and Associates, Inc.
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89.6
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4
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Peters and Yaffee, Inc.
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88
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5
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The Evaluation Committee recommends a Continuing Contract for Professional Architectural and Engineering awarded to Pond & Company, Inc. Contract No. CM3499 with Peters and Yaffee, Inc., was approved by the BOCC on October 23, 2023. Additional contracts with the remaining top ranked firms will be brought to the BOCC for consideration at a future meeting date. | | Request: | | Approve and authorize the Chairman to sign Contract No CM3501, with Pond & Company, Inc., for Continuing Contract for Professional Architectural and Engineering Services not to exceed $2,000,000 for a three-year period. | | Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens: | Executing continuing contracts with ranked firms to provide Professional Architectural and Engineering Services will allow Staff to quickly obtain Professional Architectural and Engineering Services required for capital projects, County facility projects, etc. Any work will be directed by a separate work authorization based upon available budget. | | Action Requested and Recommendation: | | Approve and authorize the Chairman to sign Contract No CM3501, with Pond & Company, Inc., for Continuing Contract for Professional Architectural and Engineering Services not to exceed $2,000,000 for a three-year period. | | Is this action consistent with the Nassau County Comprehensive Land Use Plan? | | | Funding Source: | Assigned on a project-by-project basis. |
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| Additional Information Needed for Contracts/Agreements (If Applicable) | | | Contract Number assigned by Contracts Management: | CM3501 | | For non-governmental agencies, has the document been sent to the vendor for signature? | N/A | | Does the document need to be recorded? If so, who will pay the recordation fee? | N/A | | Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc): | Robert Williams
Chief Executive Officer / President
1200 Riverplace Blvd, Suite 600
Jacksonville, FL 32207 | | How many originals are needed? | | Two |
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