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BOCC AGENDA ITEM
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| Item Title: | Resolution re: TDC Delegation of Authority for Contracts under $100,000 | | Date: | 11/27/2023 | | Department: | County Manager |
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| | | | | | | | | Background: | The Board of County Commissioners (BOCC) currently imposes a 5% Tourist Development Tax on short term accommodations on Amelia Island. The Tourist Development Tax is used to promote through marketing and advertising Amelia Island and to increase tourist-related business activities. Tourist Development Tax (TDT) funds are restricted funds, and the expenditure of TDT funds must comply with Section 125.0104, Florida Statutes, the Florida Administrative Code, Sections 30-61 through 30-68 if the Nassau County Code of Ordinances, and Amelia Island Tourist Development Council (AITDC) Policies as approved by the BOCC.
The BOCC has contracted with the Amelia Island Convention and Visitors Bureau to execute the marketing of Amelia Island as a world-class tourism destination, and the BOCC utilized TDT revenues for the engagement of various vendors for the Fiscal Year 2023/2024 Marketing and Business Plan.
In order to further facilitate the marketing of Amelia Island and the engagement of said vendors, the AITDC has recommended to the BOCC, via AITDC Resolution 2023-193, the delegation of authority to the Managing Director of the AITDC to recommend on behalf of the AITDC, contracts with vendors for marketing expenditures of $100,000 or less (excluding sponsorships or grants) pursuant to the Fiscal Year 2023/2024 Marketing and Business Plan and approved budget. | | Request: | | Consider a Resolution delegating authority to the Managing Director of the Amelia Island Tourist Development Council (AITDC) to recommend on behalf of the AITDC, contracts for marketing expenditures of $100,000 or less; and consistent with the County's Procurement Policy, further delegate authority to the County Manager to execute contracts for expenditures of $100,000 or less upon the recommendation of the AITDC Managing Director. | | Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens: | | | Action Requested and Recommendation: | | Consider a Resolution delegating authority to the Managing Director of the Amelia Island Tourist Development Council (AITDC) to recommend on behalf of the AITDC, contracts for marketing expenditures of $100,000 or less; and consistent with the County's Procurement Policy, further delegate authority to the County Manager to execute contracts for expenditures of $100,000 or less upon the recommendation of the AITDC Managing Director. | | Is this action consistent with the Nassau County Comprehensive Land Use Plan? | | NA | | Funding Source: | | N/A |
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| Additional Information Needed for Contracts/Agreements (If Applicable) | | | Contract Number assigned by Contracts Management: | | N/A | | For non-governmental agencies, has the document been sent to the vendor for signature? | | N/A | | Does the document need to be recorded? If so, who will pay the recordation fee? | | N/A | | Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc): | | Please email executed document to the County Manager's Office. | | How many originals are needed? | | One |
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