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BOCC AGENDA ITEM
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| Item Title: | Approve and authorize the Chairman to sign Contract No CM3563 SAM Surveying and Mapping, LLC.. for Continuing Contract for Professional Surveying and Mapping Services not to exceed $2,000,000.00 for a three-year term | | Date: | 1/8/2024 | | Department: | Capital Projects Management |
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| | | | | | | | | Background: | On December 22, 2022, the Board of County Commissioners advertised a solicitation for qualified Continuing Contract for Professional Surveying and Mapping Services in Nassau County, Florida, on a continuing basis.
The Board of County Commissioners received eight vendor responses for NC23-011-RFQ Continuing Contract for Professional Surveying and Mapping Services. On April 26. 2023, the Evaluation Committee met to evaluate, score, and rank the proposal. The results of the ranking are as follows:
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Consultant/Firm
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Score
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Ranking
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Arc Surveying & Mapping, Inc.
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97
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1 - Tied
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ETM Surveying & Mapping, Inc.
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97
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1 - Tied
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CPH, Inc.
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96
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2 -Tied
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SAM Surveying And Mapping, LLC
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96
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2 - Tied
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DRMP, Inc.
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95.6
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3
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Southeastern Surveying and Mapping Corporation
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94.3
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4
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JBrown Professional Group Inc.
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93.6
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5
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SurvTech Solutions, Inc.
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93
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6
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The Evaluation Committee shortlisted the top-ranked four firms.
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Consultant/Firm
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Score
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Ranking
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Arc Surveying & Mapping, Inc.
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97
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1 - Tied
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ETM Surveying & Mapping, Inc.
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97
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1 - Tied
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CPH, Inc.
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96
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2 -Tied
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SAM Surveying And Mapping, LLC
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96
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2 - Tied
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Staff recommends a Continuing Contract for Professional Surveying & Mapping be awarded to SAM Surveying and Mapping, LLC. Contracts for other shortlisted vendors will be brought to the BOCC at a future meeting date. | | Request: | | Approve and authorize the Chairman to sign Contract No CM3563, with SAM Surveying and Mapping, LLC. for Continuing Contract for professional surveying and mapping services not to exceed $2,000,000 for a three-year term. | | Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens: | Executing continuing contracts with ranked firms to provide professional surveying and mapping services will allow Staff to quickly obtain professional surveying and mapping services required for capital projects, County facility projects, etc. Any work will be directed by a separate work authorization based upon available budget. | | Action Requested and Recommendation: | Approve and authorize the Chairman to sign Contract No CM3563, with SAM Surveying and Mapping, LLC. for Continuing Contract for professional surveying and mapping services not to exceed $2,000,000 for a three-year term. | | Is this action consistent with the Nassau County Comprehensive Land Use Plan? | | | Funding Source: | Assigned on a project-by-project basis. |
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| Additional Information Needed for Contracts/Agreements (If Applicable) | | | Contract Number assigned by Contracts Management: | CM3563 | | For non-governmental agencies, has the document been sent to the vendor for signature? | | N/A | | Does the document need to be recorded? If so, who will pay the recordation fee? | | N/A | | Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc): | Patrick A. Smith
Senior Vice President
14775 Old St Augustine Road
Jacksonville, FL 32258 | | How many originals are needed? | | Two |
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| ATTACHMENTS: | | Description | Upload Date | Type | | CM3563 | 12/20/2023 | Cover Memo |
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