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BOCC AGENDA ITEM
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| Item Title: | Recommendation for Award/Execution of Contract CM3595 Furnish and Delivery of Road Base Materials – Crushed Concrete and Asphalt Millings | | Date: | 2/12/2024 | | Department: | Road & Bridge |
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| | | | | | | | | Background: | On August 25, 2023 Nassau County released Invitation to Bid NC23-050 to Furnish and Deliver Road Base Materials – Crushed Concrete and Asphalt Millings. The Procurement Department through PlanetBids and DemandStar, reached out to 1,161 vendors. One bid was submitted by the bid due date, October 4, 2023 from Tim-Prep, Inc. Staff reviewed the bid received and recommends Tim-Prep, Inc. be awarded the contract to Furnish and Deliver Road Base Materials. | | Request: | | Consider the following: 1) Award Invitation to Bid NC23-050 to Tim-Prep, Inc. to Furnish and Deliver Road Base Materials – Crushed Concrete and Asphalt Millings; 2) Authorize the Chairman to sign Contract No. CM3595 with Tim-Prep, Inc. to Furnish and Deliver Road Base Materials – Crushed Concrete and Asphalt Millings in an amount not to exceed $900,000 per year for the initial contract term with four (4) 1-year renewal options also not to exceed $900,000 per year. | | Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens: | This contract is needed to ensure the Road Department is able to purchase the necessary materials for roadway repairs in order to maintain safe roads for travel to our citizens. | | Action Requested and Recommendation: | | Consider the following: 1) Award Invitation to Bid NC23-050 to Tim-Prep, Inc. to Furnish and Deliver Road Base Materials – Crushed Concrete and Asphalt Millings; 2) Authorize the Chairman to sign Contract No. CM3595 with Tim-Prep, Inc. to Furnish and Deliver Road Base Materials – Crushed Concrete and Asphalt Millings in an amount not to exceed $900,000 per year for the initial contract term with four (4) 1-year renewal options also not to exceed $900,000 per year. | | Is this action consistent with the Nassau County Comprehensive Land Use Plan? | | NA | | Funding Source: | 03404541-553010 |
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| Additional Information Needed for Contracts/Agreements (If Applicable) | | | Contract Number assigned by Contracts Management: | CM3595 | | For non-governmental agencies, has the document been sent to the vendor for signature? | | Yes | | Does the document need to be recorded? If so, who will pay the recordation fee? | | No | | Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc): | USPS – Tim Prep, Inc.
18850 Macclenny Road
Jacksonville, FL 32234
Attn: Kirsten Hagan | | How many originals are needed? | One (1) |
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