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BOCC AGENDA ITEM
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| Item Title: | Recommendation for Award/Execution of Contract CM3596 Furnish and Delivery of Road Fill/Stabilization Materials | | Date: | 2/12/2024 | | Department: | Road & Bridge |
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| | | | | | | | | Background: | On August 25, 2023 Nassau County released Invitation to Bid NC23-051-ITB to Furnish and Deliver Road Fill/Stabilizing Materials. The Procurement Department through PlanetBids and DemandStar, reached out to 1,167 potential vendors. One bid was received rom Tim-Prep, Inc. Staff reviewed the bid received and recommends Tim-Prep, Inc. be awarded the contract to Furnish and Deliver Road Fill/Stabilizing Materials. | | Request: | | Consider the following: 1) Award Invitation to Bid NC23-051 to Tim-Prep, Inc., for the Delivery of Road Fill/Stabilizing materials; 2) Authorize the Chairman to sign Contract No. CM3596 with Tim-Prep, Inc. to Furnish and Deliver Road Fill/Stabilizing materials in an amount not to exceed $310,000 per year for the initial contract term with four (4) 1-year renewal options also not to exceed $310,000 per year. | | Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens: | This contract is needed to ensure the Road Department is able to purchase the necessary materials for roadway repairs in order to maintain safe roads for travel to our citizens. | | Action Requested and Recommendation: | | Consider the following: 1) Award Invitation to Bid NC23-051 to Tim-Prep, Inc., for the Delivery of Road Fill/Stabilizing materials; 2) Authorize the Chairman to sign Contract No. CM3596 with Tim-Prep, Inc. to Furnish and Deliver Road Fill/Stabilizing materials in an amount not to exceed $310,000 per year for the initial contract term with four (4) 1-year renewal options also not to exceed $310,000 per year. | | Is this action consistent with the Nassau County Comprehensive Land Use Plan? | | NA | | Funding Source: | 03404541-553010 |
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| Additional Information Needed for Contracts/Agreements (If Applicable) | | | Contract Number assigned by Contracts Management: | CM3596 | | For non-governmental agencies, has the document been sent to the vendor for signature? | | Yes | | Does the document need to be recorded? If so, who will pay the recordation fee? | | No | | Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc): | USPS – Tim Prep, Inc.
18850 Macclenny Road
Jacksonville, FL 32234
Attn: Kirsten Hagan | | How many originals are needed? | | One (1) |
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