Item Coversheet



BOCC AGENDA ITEM

Item Title:Continuing Contract for Miscellaneous Engineering Services for Nassau Amelia Utilities (NAU), Bid No. NC16-033 Evaluation Scoring of Short-listed Firms
Date:6/12/2017
Department:Public Works/NAU
Background:

On January 19, 2017, five (5) proposals were received in response to the Request for Qualifications for Continuing Contract for Miscellaneous Engineering Services for Nassau Amelia Utilities (NAU), Bid No. NC16-033 (see Tab A). The Evaluation Committee authorized by the County Manager (See Tab B) met on Monday, March 13, 2017 to evaluate/score and rank the proposals for short-listing purposes (See Tab C). The results are as follows:

 

Consultant/Firm

Total Score

Average Score

Ranking

J. Collins Engineering Associates, LLC

240

80.0

1

GAI Consultants, Inc.

233

77.7

2

Four Waters Engineering

226

75.3

3

CPH

219

73.0

4

Mittauer & Associates, Inc.

208

69.5

5

 

The Evaluation Committee agreed to hear presentations from the top three (3) ranked firms.

 

Oral Presentations & Question/Answer session was held with the top three (3) short-listed firms on Friday, April 21, 2017 (See Tab D). The results are as follows:

 

Consultant/Firm

Total Points

Ranking

GAI Consultants, Inc.

88

1

Four Waters Engineering

86

2

J. Collins Engineering Associates, LLC

82

3

 

As a result of the Evaluation Committee’s final scoring, the Committee is recommending the award go to the top ranked firm GAI Consultants, Inc.

 

Note: Proposals submitted by the above referenced firms and overall scoring by the Evaluation Committee are available for review upon request to Contract Management.

 

Attachments:

Tab A- Bid Opening Minutes 1-19-17

Tab B – Selection Committee and Permission to Advertise NAU

Tab C –NC16-033 Evaluation Scoring/Ranking and Recommended Short-List firms 3-13-17

Tab D – NC16-033 Short List Oral Presentations 4-21-17

 


Request:
Consider the following: 1) approve the Evaluation Committee's scoring and ranking of the Request for Qualifications (RFQs) received in response to Bid No. NC16-033, Continuing Contract for Miscellaneous Services for Nassau Amelia Utilities; and 2) authorize staff to begin contract negotiations with the top ranked firm, GAI Consultants, Inc.
Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens:
N/A
Action Requested and Recommendation:

Consider approval of the Evaluation Committee's scoring and ranking for the Request for Qualifications (RFQs) received for the Continuing Contract for Miscellaneous Engineering Services for Nassau Amelia Utilities (NAU), Bid No. NC16-033; and authorize negotiations with the top ranked firm, GAI Consultants, Inc.


Is this action consistent with the Nassau County Comprehensive Land Use Plan?
NA
Funding Source:

Funding to be identified upon execution of project specific Work Authorizations.


Additional Information Needed for Contracts/Agreements (If Applicable)
Contract Number assigned by Contracts Management:
N/A
For non-governmental agencies, has the document been sent to the vendor for signature?

N/A

Does the document need to be recorded? If so, who will pay the recordation fee?
N/A
Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc):

N/A

How many originals are needed?
N/A
ATTACHMENTS:
DescriptionUpload DateType
Tab A - Bid Opening Minutes 1-19-175/1/2017Cover Memo
Tab B - Selection Committee and Permission to Advertise NAU5/4/2017Cover Memo
Tab C - NC16-033 Evaluation Scoring and Recommended Short-list Firms 3-13-175/1/2017Cover Memo
Tab D- NC16-033 Short List Oral Presentations 4-21-175/1/2017Cover Memo