Item Coversheet



BOCC AGENDA ITEM


Item Title:2018 Concours d'Elegance-Use of Peters Point & Scott Rd.
Date:12/20/2017
Department:County Manager's Office
Background:

The County Manager's Office received a letter dated October 18, 2017 from the Amelia Island Concours d'Elegance requesting the following:

1) Permission to use one half of Peters Point from 6:00 a.m. on Monday, March 5th through Wednesday, March 7th at 11:59 a.m. and all of Peters Point from 12:01 p.m. Wednesday, March 7th through Monday, March 12th at 11:59 a.m. to provide parking for show car transport vehicles and to create access to the show field for cars that are not street legal. The organizers have confirmed that the access road to the beach would remain open and that handicapped accessible spaces will be available to the public.

2) Permission to use the Scott Road Beach Access parking area from 8:00 a.m. on Thursday, March 8th through Sunday, March 11th at 8:00 p.m. to provide media and vendor parking for the event. Organizers have confirmed that 15 spaces will be kept open for public use, as well as the access road to the beach. CSC Security will be on site.

3) Permission to install a temporary, six-foot, chain-linked fence from the drive entering the Ritz Carlton, east of the sidewalk on A1A around to Summer Beach pool and on to the Carlton Dunes wall in Peters Point to prevent unauthorized access to the show field.

Per Ordinance 2016-09, Truck Tractors may be allowed in the designated parking areas after hours with a permit issued by the County Manager. The County Manager's Office will issue a blanket permit for all truck tractors participating in the event and will notify the Sheriff's Office. 

The Concours d'Elegance will provide the necessary Hold Harmless Agreement and Certificate of Liability Insurance. Staff is requesting permission from the Board for installation of the temporary chain-linked fence on County property as described in Item #3 above.
Request:
Consider request from the Concours d'Elegance to install a temporary, six-foot, chain-linked fence for the 2018 Concours d'Elegance taking place Thursday, March 8th through Sunday, March 11, 2018.
Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens:
N/A
Action Requested and Recommendation:
Consider request from the Concours d'Elegance to install a temporary, six-foot, chain-linked fence for the 2018 Concours d'Elegance taking place Thursday, March 8th through Sunday, March 11, 2018.
Is this action consistent with the Nassau County Comprehensive Land Use Plan?
NA
Funding Source:
N/A

Additional Information Needed for Contracts/Agreements (If Applicable)
Contract Number assigned by Contracts Management:
N/A
For non-governmental agencies, has the document been sent to the vendor for signature?
N/a
Does the document need to be recorded? If so, who will pay the recordation fee?
N/A
Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc):
N/A
How many originals are needed?
N/A

ATTACHMENTS:
DescriptionUpload DateType
Concours Letter11/14/2017Cover Memo