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BOCC AGENDA ITEM
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| Item Title: | Roadscape North Florida, Inc. | | Date: | 12/20/2017 | | Department: | County Attorney |
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| | | | | | | | | Background: | | County staff provided a letter to Roadscape North Florida, Inc., notifying them that the County had been notified by Swarco Industries, that Roadscape had failed to provide payment to Swarco for pavement markings related to County Bid No. NC16-005. Per the contract (CM2300) (copy attached), Section 17 provides that "the vendor shall maintain adequate records to justify all charges, expenses, and costs incurred in performing the work for at least three years after completion of the project. The County and the Clerk shall have access to all such books, records and documents required by this provision for purpose of inspection or audit during normal business hours, at the county's or clerk's cost, upon five days written notice." Notification was provided to Roadscape on September 28 (copy attached) to request that they provide the requested records not later than October 5, 2017. To date, the records have not been provided nor has a response from the company been provided as to those records. The County Attorney wrote a letter to Roadscape North Florida dated December 11, 2017 (copy attached) advising that the county is of the opinion that the company is in breach of the contract for failure to provide the records, and further, that a recommendation would be made to the Board regarding the matter at their December 20, 2017 Board meeting. | | Request: | | Discussion of Contractual Issue related to the Contract for Roadway Striping and Pavement Markings between Nassau County and Roadscape North Florida, Inc. | | Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens: | | | Action Requested and Recommendation: | | | Is this action consistent with the Nassau County Comprehensive Land Use Plan? | | NA | | Funding Source: | |
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| Additional Information Needed for Contracts/Agreements (If Applicable) | | | Contract Number assigned by Contracts Management: | | CM 2300 | | For non-governmental agencies, has the document been sent to the vendor for signature? | | | Does the document need to be recorded? If so, who will pay the recordation fee? | | | Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc): | | | How many originals are needed? | |
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