Item Coversheet



BOCC AGENDA ITEM


Item Title:Plan Source Benefits Admin System
Date:7/6/2020
Department:Human Resources
Background:

The Insurance Committee recommended the BOCC move forward with obtaining quotes for an online Benefit Administration System.  On May 13,2020 The Bailey group brought forth to the Insurance Committee the quotes they obtained for an online Benefit Administration System. The Insurance Committee voted and recommended that the BOCC approve a new contract with Plan Source for our online benefits administration system based on the Bailey Groups recommendation. Human Resources requests approval to contract for an online benefits enrollment system.

Request:
Approve the Software Services Agreement with PlanSource Benefits Administration, Inc., Contract No. 2871, for an online benefits system; and authorize the Chairman to sign associated Statement of Services.  Funding source: 01122513-554000.
Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens:

The implementation fee will be: $12,350

The cost per eligible member per month will be: $1.50 X 895 eligible members

The expense for this program for BOCC employees is currently budgeted in Human Resources' budget.  Constitutional Offices will reimburse the board as invoices are paid. 

Action Requested and Recommendation:
Approve and Authorize the Chairman to sign the contract with Plan Source. 
Is this action consistent with the Nassau County Comprehensive Land Use Plan?
NA
Funding Source:

Human Resources

01122513-554000


Additional Information Needed for Contracts/Agreements (If Applicable)
Contract Number assigned by Contracts Management:
Contract No. 2871
For non-governmental agencies, has the document been sent to the vendor for signature?
No
Does the document need to be recorded? If so, who will pay the recordation fee?
No
Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc):
No
How many originals are needed?
Two (2)

ATTACHMENTS:
DescriptionUpload DateType
Insurance Committee Notes 05.13.206/4/2020Cover Memo
The Bailey Group Presentation on Benefit Admin Systems6/4/2020Cover Memo
Plan Source Software Agreement6/17/2020Cover Memo
Boost Program6/17/2020Cover Memo