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BOCC AGENDA ITEM
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| Item Title: | Approval of Replacement Microsoft Agreement | | Date: | 12/14/2020 | | Department: | Technical Services |
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| | | | | | | | | Background: | | On November 30th, 2020, our current Enterprise Enrollment and Microsoft Volume Licensing Agreement has expired (CM2508). Every three years it expires and must be replaced with a new contract when there are modifications to the user and device counts. After working with SHI to verify what we needed and no longer needed, SHI submitted our new contract request to Microsoft. This needs to be signed and submitted to Microsoft to keep existing services active and allow new users access to Microsoft products. | | Request: | | Approve and authorize the Chairman to sign the Microsoft Enterprise Enrollment and Microsoft Volume Licensing Agreement, Contract No. CM2961, in the amount of $71,158.06 per year for three years. Funding source: 01132516-546020. | | Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens: | | $71,158.06 per year for three years. Total impact is $213,474.18 | | Action Requested and Recommendation: | | Technical services requests that the Board Approve of the new Microsoft contract. It will be purchased through SHI, Inc. using the Microsoft Florida state contract # 43230000-15-02. Approval will mean that the county can keep access to all of its email, Office suite, and other Microsoft licensed products. Once the existing contract CM2508 expires, the county will risk having access to all services terminated by Microsoft. | | Is this action consistent with the Nassau County Comprehensive Land Use Plan? | | NA | | Funding Source: | | 01132516-546020 Maintenance Service Contracts |
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| Additional Information Needed for Contracts/Agreements (If Applicable) | | | Contract Number assigned by Contracts Management: | | The new contract is CM#2961 and will replace CM2508. | | For non-governmental agencies, has the document been sent to the vendor for signature? | | NA | | Does the document need to be recorded? If so, who will pay the recordation fee? | | | Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc): | | A scanned copy of the contract and P.O. from Finance will need to be emailed to SHI Inc. no later than December 31st to allow time for them to process the contract and get it to Microsoft and avoid penalty. | | How many originals are needed? | | No originals are needed by SHI or Microsoft. They will accept a scanned and emailed copy of the signed contract. |
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