Item Coversheet



BOCC AGENDA ITEM

Item Title:Consideration of Easement Agreement and Perpetual Maintenance Agreement
Date:6/14/2021
Department:Engineering Services
Background:

Mills Creek Preserve is a newly constructed apartment community along Semper Fi Drive in Yulee.  Mills Creek Preserve has created a 15’ easement area to accommodate storm water runoff which includes an outfall ditch.  The attached Grant of Easement and Perpetual Maintenance Agreement allows the County ingress and egress in emergency circumstances as determined by the County Engineer.  The easement will be maintained by Mills Creek Preserve.


Request:
Approve and authorize the Chairman to sign the Grant of Easement and Perpetual Maintenance Agreement with Mills Creek Preserve.
Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens:

The easement provides emergency access to the County.  This easement does not require the County to provide routine maintenance.


Action Requested and Recommendation:

Approve and authorize the Chairman to sign the Grant of Easement and Perpetual Maintenance Agreement with Mills Creek Preserve.


Is this action consistent with the Nassau County Comprehensive Land Use Plan?
Yes
Funding Source:
N/A
Additional Information Needed for Contracts/Agreements (If Applicable)
Contract Number assigned by Contracts Management:

The County Attorney reviewed the easement language and will not require a Contract Management number.


For non-governmental agencies, has the document been sent to the vendor for signature?

The agreement was submitted by Mills Creek Preserve, and incorporates the revisions previously requested by the County Attorney.  The original will be sent to the vendor upon approval and execution of the Board of County Commissioners.

Does the document need to be recorded? If so, who will pay the recordation fee?

Yes.  Engineering Services


Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc):

Mail to:

Mills Creek Preserve, LLC

Attn:  Shane Estes

20725 SW 46th Ave.

Newberry, FL  32669


How many originals are needed?

Two

1 - Mills Creek Preserve, LLC

1- Clerk of Court

ATTACHMENTS:
DescriptionUpload DateType
Easement5/28/2021Cover Memo
CA and Eng Email5/28/2021Cover Memo