Item Coversheet



BOCC AGENDA ITEM


Item Title:CM3196 Hilliard Ballpark Playground Purchase/Installation
Date:7/11/2022
Department:Parks and Recreation
Background:

On January 25, 2021, the Board of County Commissioners adopted the Parks Recreation Open Space Master Plan, outlining an updated level of service for all existing and future parks. In the report, recommendations were given to enhance park experiences, including upgrading or providing playgrounds at various locations throughout the county park system.

 

During the planning of the initial 5 year Capital Improvement Program in 2021, Hilliard Ballpark was identified as one of the locations that could benefit from the addition of a playground space. A project was put together based on available size and budget and was put into the original requests to be considered as a funded project in the 2021/2022 budget. During the budget process, the project was added to the CIP plan and subsequently funded through impact fees for the FY2021/2022 budget. 

 

The requested contract for BOCC consideration is a Piggyback Agreement pursuant to the Nassau County Purchasing Policy with the City of Charlotte, North Carolina, Contract No. 2017001134.  The original City of Charlotte contract term was July 1, 2017 through June 30, 2022 with the option of two (2) additional two-year terms.  The City of Charlotte opted to renew their contract with GameTime c/o Dominica Recreation Products, Inc. via Contract No. 2017001134-A12, which extends the contract period from July 1, 2022 to June 30, 2024.  Contract No. 2017001134-A12 is attached for reference.

Request:
Approve and authorize the Chairman to sign Contract No. CM3196 with GameTime c/o Dominica Recreation Products, Inc. for the purchase and installation of playground equipment at Hilliard Ballpark 
Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens:
There is an initial cost of $96,501.91 for the purchase and installation of the system. After the initial 3 year labor and 5 year manufacturer warranties expire, the county will absorb costs to repair/replace any parts damaged over the life of the structure. There will also need to be additional playground mulch refreshed as inspections determine that either the compaction levels or available mulch have fallen below acceptable standards. 
Action Requested and Recommendation:
Approve and authorize the Chairman to sign Contract No. CM3196 with GameTime c/o Dominica Recreation Products, Inc. for the purchase and installation of playground equipment at Hilliard Ballpark 
Is this action consistent with the Nassau County Comprehensive Land Use Plan?
Yes
Funding Source:

4I154572 563742 c0084 Hilliard B - $24,679.00

6I009572 563742 c0084 Hilliard B - $71,822.91


Additional Information Needed for Contracts/Agreements (If Applicable)
Contract Number assigned by Contracts Management:
CM3196
For non-governmental agencies, has the document been sent to the vendor for signature?
No
Does the document need to be recorded? If so, who will pay the recordation fee?
N/A
Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc):

GameTime c/o Dominica Recreation Products, Inc.

PO Box 520700

Longwood, FL 32752

How many originals are needed?
N/A

ATTACHMENTS:
DescriptionUpload DateType
CM31967/1/2022Cover Memo
Project Specs6/15/2022Backup Material
GameTime Master Price List6/15/2022Backup Material
E-Verify - Insurance Docs6/15/2022Backup Material
Piggyback Extension Contract 2017001134-A127/7/2022Cover Memo