Item Coversheet



BOCC AGENDA ITEM

Item Title:Purchase Order Change Order for Limerock Materials Purchase Order #22000071 with Beaver Bulk
Date:8/24/2022
Department:Road & Bridge
Background:

On August 12, 2015, Beaver Bulk was awarded the contract for Limerock Material, Contract No. CM2235, which expires on September 30, 2022. On October 1, 2021, Purchase Order 22000071, account 03404541-546000 DBCHP, was issued for 11,750 tons of limerock as part of the Double Chip Seal Program. As of July 21, 2022, all the limerock material has been delivered for this Purchase Order. The Department needs to increase the quantity ordered to ensure all stabilization and density requirements are met for the Double Chip Seal Program. We are requesting 3,200 tons to be added to the Purchase Order for an increase of $64,632.

 

Attachments:

Tab A – Purchase Order 22000071 Request for Increase

Tab B – CM2235-A4

Request:
Approve and authorize the Chairman to sign the Purchase Order Change Order form for an increase of $64,632 to Purchase Order #2200071 with Beaver Bulk for limerock material.
Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens:

Without additional limerock material on the Double Chip Seal Roads, the roads would not meet the stabilization and density requirements.

Action Requested and Recommendation:

Approve and authorize the Chairman to sign the Purchase Order Change Order form for an increase of $64,632 to Purchase Order #2200071 with Beaver Bulk for limerock material.

Is this action consistent with the Nassau County Comprehensive Land Use Plan?
Yes
Funding Source:
Double Chip Seal Account No. 03404541-546000 DBCHP
Additional Information Needed for Contracts/Agreements (If Applicable)
Contract Number assigned by Contracts Management:
CM2235-A4
For non-governmental agencies, has the document been sent to the vendor for signature?
N/A
Does the document need to be recorded? If so, who will pay the recordation fee?
N/A
Are there any special mailing instructions? (Include contact name, address, deadline for submittal, how to mail such as express mail, FedEx, etc):
N/A
How many originals are needed?
One
ATTACHMENTS:
DescriptionUpload DateType
CM2235-A47/27/2022Cover Memo
Purchase Order Change Order8/9/2022Cover Memo